Before you start
Meet with the Field Trip Director and go through everything there is to do. Ask questions and plan how you’re going to get to where you want to be. Review how and why the chapter is needed in your town and discuss a strategy for success. Think about day, location and time. Start planning how to recruit your committee and Drivers. They can help you start the chapter and share responsibilities and ideas.
12 or more weeks before first meeting
Recruit and meet with your advisory committee. Secure your venue. Advertise for your Drivers (aged 16-25) and decide on the day and time of your sessions. Register the chapter on CareMonkey with the Field Trip Director. Start your membership recruitment drive. If you’re new to the Field Trip, organise workng with children's check cards for all team/committee members. Provide your Field Trip Director with all committee information. Read all key Field Trip policies.
Eight weeks to go
Complete any training you require with the Field Trip Director, recruit your Drivers and start planning your program, given access to the intranet and your program planning information. Continue promotion and recruitment for members.
Six weeks to go
Work with your Drivers to ensure they're on the payroll, clarify roles and responsibilities, complete your term program and reruit participants (you need at least ten to make this viable). Plan your budget and determine a roster system for Drivers if required. Secure First Aid Training for at least one of your Drivers.
Four weeks to go
Follow-up meeting withthe Field Trip Director. Ensure all members are signed up with a profile on CareMonkey. Complete your risk assessment and finalise your program for the first term, including resources you need. Think about inclusion, what activities may need to be adapted and any care plan documents needed to meet participant needs. Ensure there is a regular communication system between Drivers and Committee members.
Two weeks to go
Hold welcome and planning meeting with your Drivers and full committee. Clarify roles and responsibilities for the team. Run over first session to ensure everyone's on top of it.
One week to go
Check your programme planning for the first week and make sure you have backup ideas in case anything doesn't go to plan. Email all participants to get them excited about the first session.
On the day of your first meeting
Have someone at the session to greet parents and make them feel welcome. Ensure Drivers take the roll, run the session as planned and complete the evaluation form after the meeting. Celebrate afterwards - you've earned it.